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Ancillary Guidelines

Affiliate Meeting/Event Requests

Please submit one event request per meeting/per meeting room space.

There is a $1,000 non-refundable fee per approved event request. This fee will be waived for corporate sponsors of the IMS Annual Meeting supporting the IMS Annual Meeting at a Silver level or higher.

Deadline for submission: Friday, September 1, 2023.

Approved Dates and Times of Ancillary Meetings

Ancillary meetings are only permitted during hours that do not conflict with the IMS annual meeting programming and/or other official IMS events as outlined below. Once approved, any proposed changes in date and/or time of the ancillary meeting requires prior approval by the IMS. Meetings must start and end within the approved times listed below. The following table provides approved dates and times during which ancillary meetings are permitted.

Date Morning Lunch Evening
Tue, Sept 26   Events can be held at any time  
Wed, Sept 27 6:00 - 8:00 a.m. Not available Any time after 7:30 p.m.
Thu, Sept 28 6:00 - 8:00 a.m. Not available Any time after 8:00 p.m.
Fri, Sept 29 6:00 - 8:00 a.m. Not available Any time after 7:00 p.m.
Sat, Sept 30 6:00 - 8:00 a.m. Any time after 1:30 p.m.  

* Schedule is subject to change.

Submit a request for:

Select your company name below to continue managing your event requests.

Are you a non-exhibiting company?

If you are a non-exhibiting company and need to submit an event request you may create a contact record to manage your request needs. Once you create your contact record if you return to this website, your company name will appear in the list to the left and you will login to your existing record.

If you are a non-exhibiting company that has already created a contact record select your company name and login to the left.

If you are a non-exhibiting company and have not yet created a contact record, and need to submit an event request, begin the process below.