Affiliate Meeting/Event Requests
Please submit one event request per meeting/per meeting room space.
ASTRO will make every effort to notify each applicant of the status of their application via email within fourteen (14) business days of receiving the Affiliate Event request.
A nonrefundable processing fee will be charged per request/per meeting room space. This processing fee will not be refunded under any circumstances including but not limited to, cancellation of event, non-approval by ASTRO of company's event, non-approval by ASTRO of company's marketing materials, failure to identify suitable space in an official ASTRO venue, etc. Approval will not be granted until this processing fee has been paid.
For more information on ASTRO Affiliate Event policies, please visit the ASTRO Annual Meeting's Affiliate Events webpage.
Ambassador Rates:
Until August 15, 2025 - $75.00
August 16, 2025 - September 19, 2025 - $187.00
Standard Rates:
Until August 15, 2025 - $100.00
August 16, 2025 - September 19, 2025 - $250.00
Deadline for submission: Friday, September 19, 2025 at 5:00 p.m. Eastern time.
Black Out Dates/Times:
ASTRO prohibits organizations from holding functions that compete with the Annual Meeting program. Functions or transportation to and from functions may not be held during the following times:
* Schedule is subject to change.
Black Out Period Dates and Times